Project Coordinator- Medical Communications
How would you like to be a part of a team of professionals whose focus is on improving the lives of patients, constantly seeking ways to improve individually and professionally, and do all this in an open work environment? This may be the job and the awesome company you’ve been looking for!
Transcend Medical Communications, LLC, is a full-service scientific medical communications company that specializes in strategic promotional education initiatives worldwide. The Project Coordinator will support the Project Management team in the implementation of cost-effective, timely, medical communications projects for a variety of clients.
The corporate office is located in Voorhees, New Jersey, just outside of Philadelphia. Due to COVID-19, the company is currently working in a remote environment. This role can be 100% remote.
Projects may include promotional or educational exhibit booths and activities, patient materials and programs, advisory boards, working groups, roundtable/patient meetings, teleconferences/webcasts, publications, clinical posters, monographs, newsletters, and/or speakers’ bureaus.
RESPONSIBILITIES:
- Assists in the development of project launch documents
- Gathers and prepares project-related materials including faculty invitation letters and correspondence, on-site meeting materials, client status reports, promotional invitations and materials, etc.
- Serves as liaison with faculty advisors to ensure appropriate scheduling and manages faculty documents including confidentiality agreements, W-9, fee for service, expense forms, etc.
- Makes follow-up phone calls to support live programs, as needed
- Manages most aspects of projects autonomously, including tasks such as the development of timelines, invitation text, and faculty correspondence
- Collaborates with all internal teams (Editorial, Creative Services, Meeting Services, Information Technology, Fulfillment Services and Accounting staff) in the delivery of projects
- Weekly/monthly reporting as instructed by Associate Director, Account Services for extended projects
- Performs project-related research and data entry
- Updates group capabilities binders and presentation materials
- Manages program files
- Travel may be required. (up to 20% including nights and weekends)
QUALIFICATIONS AND SKILLS:
- Bachelor’s degree (B.A.) in Communications, Marketing, Business or related field, from a four-year college or university, and a minimum of 1 – 2 years’ work experience required. Medical Communications or Medical Education experience preferred.
- Must be a self-starter, able to work in a team environment
- Must demonstrate proficiency in Microsoft Office, including Word, Excel and Power Point
- Superior organizational and time-management skills are required
- Attention to detail, excellent verbal and written communications skills are also a must
We offer our employees the following benefits:
- Medical and dental insurance- 100% paid in full for full-time employees
- Life and AD&D insurance- 100% paid in full for full-time employees
- Short and long-term disability insurance- 100% paid in full for full-time employees
- Voluntary insurance plans
- 401(k) retirement plan
- Cash Balance plan
- Casual dress code, jeans every day!
- Employee Assistance Program
- Reduced summer hours; Memorial Day to Labor Day
- Paid time off and paid holidays
- Company provided coffee and fresh fruit
- Open communication encouraged
- Professional work environment encouraging personal development and team growth
- Discounted ticket service (shows, sporting events, movies, etc.)